Exhibition Terms and Conditions
Updated: Mar 4, 2025
/ Attendee and Exhibition Fees
The online annual passes include entry to our online event platform for a period of 12 months. The annual online/virtual exhibition and/or sponsorship fees also grant access for 12 months to the online platform.
Virtual annual passes/tickets grant annual access to a single individual and must not be shared with other persons, be they within or outside your organization. Our intelligent systems can identify misuse. If you require group tickets please contact us.
The hybrid annual passes include access to the online platform for a period of 12 months and grant access to the in-person physical show for 2 days. The fees do not include delegate travel and accommodation which remain the responsibility of the attendee.
Annual exhibition packages also belong to a single company and thus cannot be shared with others unless agreed with us in writing.
The hybrid exhibition package may include one or several complimentary passes to the physical event so that you can host your booth, network, and attend talks. These names can be given by you and exchanged until three weeks prior to the event. These may also include speaker passes.
The hybrid exhibition packages include a table and 2 chairs. Electricity, TV and other items must be separately ordered.
The packages (hybrid and/or virtual) are for the stated company only, and can not be shared unless agreed in writing. Please ensure you observe this rule to avoid embarrassment onsite, as any unauthorised branding or company presence must be removed upon request, with immediate effect. We reserve the right to bill your company the value of the additional company’s participation if their presence is not removed. If you would like to share your stand with other organisations, please let us know and we will provide a group rate.
There will be no retrospective discount if a discount code is not provided at the time of booking.
/ Payment Terms
All fees associated with attendee participation at the virtual event are due in full at the time of booking unless otherwise agreed in writing.
The payment terms for exhibition packages (hybrid and virtual only) are due two weeks from invoice unless otherwise agreed in the contract. The payment currency is Euros.
Invoices not paid within the specified terms are subject to 2.5% plus EURIBOR monthly late penalty charge. This can only be waived by agreement.
If, for any reason, full payment has not been received in advance, you will be required to settle your account before being granted access to the Event.
For the avoidance of doubt, you shall not be permitted entry to the online platform and/or event unless full payment has been received by us.
/ Attendee and exhibition cancellations
Fees for online access as part of a virtual only or a hybrid exhibition package or an attendee package or annual pass are non- refundable. In the case of hybrid tickets only (not exhibition), a partial cancellation is possible. When canceled three, two, and one months in advance you will receive 80%, 70%, and 50% refund. No cancellations within the last month are possible. No cancellation of the exhibition packages are allowed unless agreed with your account manager in writing.
/ Attendee Substitutions
Online tickets can be transferred to another person within your organization prior to logging into our platform. Once you have logged in, the tickets will become non-transferrable. You can however add additional persons at our group ticket rates. If you are an online exhibitor, attendees may be transferred only after prior agreement with KGH Concepts GmbH.
Physical tickets can be exchanged at no cost within the same organization up to 2 weeks prior to the event.
/ Demo session
KGH Concepts GmbH events including MicroLED Connect or TechBlick or Future of Electronics RESHAPED events may feature live demonstration features that include an inherent risk, however small or well-mitigated. Participation in these features is voluntary, however, by registering for the conference you acknowledge that you agree to the following waiver www.TechBlick.com/demowaiver (this waiver is for all KGH Concepts GmbH events).
/ Newsletter and promotion
TechBlick, on behalf of KGH Concepts GmbH, needs the contact information you provide to us (all members included) to update you with conference and industry news in this sector. You may unsubscribe from these communications at any time.
/ Passing your details to online platform providers
TechBlick, on behalf of KGH Concepts GmbH, needs the pass and upload your information (all members included) to our partners providing our online event tools. Our partner companies will have their own privacy policies. Please visit their site. By signing up, you agree to have your details passed to our third-party online event and webinar providers. This is essential to deliver our service. In cases where the event is jointly organized with another party, your contact details may be shared but only to the extent necessary to perform tasks related to the provision of the event as well as contracted services.
/ Passing your contact details to our exhibitors
By participating in our events you agree to having your contact details and the contact details of your members passed onto our partners and exhibitors whose content you interact with, including but not limited to viewing video of their talks or sponsored talks or sessions, video demos, downloading documents, expressing interest, visiting their booth, and commenting. They may promote similar products and services related to your area of interest subject to their privacy policy. Please note all partners and exhibitors agree to adhere to electronic communication standards by providing opt-out features when making contact. Partner and sponsor hosted and/or sponsored sessions may include roundtables, virtual demos, and scheduled presentation sessions.
If you do not wish to consent and still wish to proceed pls contact us at khasha@techblick.com.
/Liability
KGH Concepts GmbH (tda TechBlick) does not accept liability for any loss of or damage to the personal effects of delegates attending the conference.
You shall comply with all relevant laws and regulations which may apply in relation to your involvement in the Event (all KGH Concepts GmbH events including online and onsite ones), and you will indemnify and keep indemnified and defend (at your own expense) us against all costs, claims, damages or expenses suffered or incurred by us or for which we may become liable due to any failure by you or your employees or agents to comply with any of your obligations under this contract or any applicable laws and regulations. This includes sharing access details internally within or outside your organization.
For the avoidance of doubt, it shall be your responsibility to take out and maintain appropriate insurance in relation to any risks under or in relation to these Terms and Conditions or your participation in the Event ((all KGH Concepts GmbH events including online and
onsite ones).
Our aggregate liability to you, whether such liability arises in contract, tort (including negligence) or otherwise, for any damages, loss, costs, claims or expenses of any kind howsoever arising, out of or in connection with this contract or otherwise in connection with the Event, shall be limited to the Exhibition/Delegate Fee/Ticket/Annual Pass fees paid by you.
We shall not be liable to you for: (i) any loss of profit, loss of or damage to data, loss of anticipated savings or interest, loss of or damage to reputation or goodwill; or (ii) any indirect, special or consequential damages, loss, costs, claims or expenses of any kind.
/ Visa
All attendees requiring visas may request a visa invitation letter from KGH Concepts GmbH (tda TechBlick) at the time of booking; you must ensure that sufficient time is given for applications to be completed. KGH Concepts GmbH. cannot be held liable for any costs associated with visa applications or subsequent costs incurred by you due to unsuccessful visa applications.
/ Data Security
Credit card details and personal information is stored using a secure internet link using SSL (Secure Socket Layer) encryption; any personal information entered or uploaded during the registration process will remain confidential. We utilize third party payment handling providers such as Wix, Stripe, Alipay, Paypal, etc.
/ Photos & Videos & Other Online Content
KGH Concepts GmbH (TechBlick, MicroLED Connect, and other events) will make the presentations available on-demand unless otherwise agreed in writing. KGH Concepts GmbH may also use the content from the presentations, booth, social posts, or other content shared as part of your presence or activities in the online platform or in the physical events to write blogs, newsletters, market reports, and other such publicly available or paid-to-access documents. By purchasing a ticket and attending as well as by becoming a virtual or hybrid exhibitor you consent to this use of the content that you share within the platform or present at the physical event. If you wish to opt-out please email khasha@TechBlick.com
/ Trade Marks
We grant to you a non-transferable, non-exclusive, royalty-free licence to use the Event logos and trademarks (the “Event Marks”) provided to you solely to promote your participation at TechBlick events.
You grant to KGH Concepts GmbH a worldwide, non-exclusive, royalty-free, sub-licensable licence to use your logos and trademarks (the “Participant Marks”) to promote and exploit TechBlick events; and for a period of 24 months following the Event in any report produced about TechBlick events and in any promotional materials for similar events.
In the event that you change the Participant Marks at any time during the term, you agree that we shall not be obliged to make any consequential changes to materials that include the Participant Marks produced by us or on our behalf for or in connection with TechBlick events (including, but not limited to, reprinting promotional literature or publicity materials) unless you agree in writing in advance to meet the costs and expenses incurred by us arising from such change.
/ Obligations
KGH Concepts GmbH reserves the right to cancel, defer or otherwise modify the proceedings, agenda, speaker programmes, conference topics, number of talks, masterclasses themes and masterclass number without prior notice.
If for any reason, we are unable to deliver any of the benefits or features as previously advertised, we will inform you as soon as reasonably practicable. We may substitute alternative benefits in respect of the same Event or same content to an equivalent value of the relevant benefits without any liability to you.
You acknowledge and agree that you shall be solely responsible for all costs that you incur relating to your attendance at TechBlick online and in-person physical events as an annual pass holder or exhibitor (including, without limitation, any travel costs, the costs of any temporary staff and any costs relating to the exhibition content production, video production, transport of samples and machinery, and similar and all costs incurred by you in exercising the benefits and features of TechBlick events).
You shall promptly comply with all reasonable instructions and directions issued by or on behalf of us in connection with TechBlick and KGH Concepts GmbH’s events and its promotion (including, without limitation, any instructions or directions given in relation to the use of the venue at which the Event is being held). We shall not be responsible for any failure or delay in providing any of the benefits where such failure occurs directly or indirectly as a result of your failure or delay in complying with any of our reasonable instructions or directions.
KGH Concepts GmbH has the right to change event platform supplier at any time without any prior notice.
In case KGH Concepts GmbH stops its activity while time remains on your virtual annual pass or virtual exhibition, then you will have the right to make a claim within one month to be refunded on a pro-rota basis for the period remaining on your pass or exhibition package.
It is possible that in online or hybrid there will be connection problems, downtimes, or other similar challenges, both on our events, on the part of speakers or exhibitors, and on the part of event platform suppliers. In such cases, we assume no liability and responsibility.
/ Cancellations and Force Majeure
In the event of partial or complete failure or delay in performing its obligations under this contract including cancellation of events as a result of an event or series of connected events outside the reasonable control of KGH Concepts GmbH (including, without limitation, acts of God, floods, lightning, storm, fire, explosion, war, military operations, pandemic or endemic like Covid or similar, acts or threats of terrorism, strike action, lock-outs or other industrial action or a pandemic, epidemic or other widespread illness , unexpected construction or construction work delays or other issues at the venue beyond control of KGH Concepts GmbH) no refunds will be given in respect of any cancellations. In case of failure of our selected third-party event software such as the streaming software or the event platform, KGH Concepts GmbH does not assume any liability and does not offer refunds. KGH Concepts will do its best and endeavor to substitute its software suppliers as soon as it reasonably can and to provide a content of similar value as judged by KGH Concepts GmbH.
/ Covid
In case social distancing rules are imposed and the event still goes ahead although at a reduced capacity, exhibitors will have priority over non-exhibitor attendees, and will retain their spot in so far as possible. In such cases where we are able to keep your exhibition spot, we will offer no refunds.
If the local or national authorities require or recommend, we may only allow vaccinated and recovered persons to enter the space in order to provide a safe environment for all our participants. We may therefore require proof of vaccination and/or recovery at the entrance. We reserve the right to refuse entry without refund. In case you book, and are unable to provide evidence, we will refuse entry and do not provide a refund. You will retain your annual online access to all our online events including to the online version of this event. Should the prevailing rules and guidelines given by the responsible authorities change, we will also update our guidelines accordingly
Note that the online pass will offer you access for 12 months to all live online events, to online masterclasses, and online library of state-of-the-art presentations.
As a participant you agree that we as the conference organizers have no liability and no responsibility whatsoever in case you become ill with Covid or any other disease during your stay for the conference/exhibition and during your participation. This applies even if we change our entrance policy to allow everyone in the venue including untested and unvaccinated persons. We strongly recommend that you take out your own personal health insurance.
/ Confidentiality
Each party shall treat in confidence all information obtained from the other pursuant to this Agreement that is confidential in nature (which shall include details of any Fees paid) and shall use such confidential information solely for the purpose of exercising its rights or performing its obligations under this Agreement.
/ Anti-Bribery
You warrant that you shall comply with all applicable laws, statutes and regulations relating to anti-bribery and anti-corruption; comply with such of our anti-bribery and anti-corruption policies as are notified to you from time to time; and promptly report to us any request or demand for any undue financial or other advantage of any kind received by or on behalf of you in connection with the performance of this contract. Breach of this clause shall be deemed a material breach of this contract.
This contract and the rights and obligations of both parties shall be governed by, and construed in accordance with, the laws of the Republic of Germany, the parties irrevocably agree to submit to the exclusive jurisdiction of the courts of Germany.
/Data Sharing Agreement (Parties are KGH Concepts GmbH and the exhibiting or sponsoring organisation)
This Agreement refers to personal contact data and engagement analytical data about attendees (“Data Subjects”) at an event or events run by KGH Concept GmbH including
TechBlick online (virtual) events shared with the above-named event partner for the purpose of follow up communication and sharing of relevant information based on the event interactions.
Parties to this Agreement undertake that information shared under the Agreement will only be used for the specific purpose for which it was shared, in line with this Agreement. It must not be shared for any other purpose outside of this Agreement.
This Agreement will remain in place from the date of signature for a period of 12 months (the “Term”), unless extended in writing by both Parties , and covers all and any data shared between parties subsequent to this date.
Data covered under this Agreement may include personal data, contact data, participation data or metrics for any attendees at KGH Concept GmbH’s events including the TechBlick online/virtual events where that data has been collected with consent from the individual concerned (“Personal Data”). Both Parties will keep reasonable records to evidence the compliance with obligations under the GDPR and relevant privacy regulations.
All Personal Data shared must be stored securely. In the event that KGH Concepts GmbH receives any request from a Data Subject to disclose, provide a copy, modify, block, or delete or take any other action with respect to Personal Data pertaining to the Data Subject. KGH Concepts GmbH will immediately take the necessary steps to comply with such and similarly provide the Client with written notice of such request.
In the event that either Party has discovered or has suspected a potential breach of the Personal Data (“Security Event”), such Party shall immediately notify the other of such, and shall provide notice without delay of such Security Event and take steps to mitigate the harm resulting from such Security Event without disclosing such to any third-party unless required to by the applicable law.
Further to Section 4 above, KGH Concepts GmbH warrants that all Personal Data has been collected, retained and archived with the proper consent of all Data Subjects and shall be solely liable if it has breached its privacy obligations with regards to such collection or retention.
The recipient will not release the data to any third party without obtaining the express written authority of the partner who provided the information, except as required by the applicable law.
This Agreement is governed by, and is to be construed in accordance with, German law. The German Courts will have non-exclusive jurisdiction to deal with any dispute which has arisen or may arise out of, or in connection with, this Agreement.
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